Health & Safety Protocols

Health & Safety Protocols

A safe place for Medical Affairs – a safe space for participants.

The safety of meeting participants, faculty and staff is MAPS’ top priority. MAPS continues to monitor CDC recommendations and will update safety measures as appropriate. For the most up-to-date information on health and safety precautions and requirements, continue to monitor this page.

Proof of Vaccination Requirement

MAPS will require proof of vaccination (2 doses of the COVID vaccine, except for those who received 1 dose of the Johnson & Johnson vaccine) from all in-person meeting attendees, faculty, and MAPS staff prior to the meeting or upon admittance to designated event space on site. Please note that the city of New Orleans is also currently requiring proof of full vaccination (or a negative COVID-19 PCR or antigen test within 72 hours) to enter any restaurants, bars, gyms, or large indoor gatherings. 

Attendees should be aware that, while MAPS will make every effort to reduce the risk of COVID-19 transmission on site, it is possible that attendees may come in contact with people in airports, train stations, and around the meeting venue who could potentially carry the virus.

Prior to receiving a badge on site, attendees will be asked to provide proof of vaccination (at least 2 doses of the COVID vaccine, except for those who received 1 dose of the Johnson & Johnson vaccine). International attendees will need to show proof of full vaccination with one of the vaccines approved by the World Health Organization.   

We recognize some people are not able to be vaccinated for a document medical reason. Those individuals may request a Medical Exemption from Vaccination Request Form by emailing pcampa@medicalaffairs.org. If their exemption request is approved, these individuals must provide proof of a negative COVID-19 test (PCR or antigen) within 72 hours prior to entering the meeting facilities. 

How to Provide Proof of Vaccination or Negative Test Result (PCR or Antigen)

Participants may show MAPS registration staff on site a CDC Vaccination Card (a photo or photocopy of this card is also acceptable), or proof of negative COVID-19 test result, if a Medical Exemption was approved, (a photo or photocopy of this document is also acceptable) along with a valid form of Identification. Documentation must be provided prior to obtaining your conference badge and entering the meeting spaces.

 

Face Coverings

Even though all registered participants, faculty and staff will be vaccinated, or have provided proof of a negative COVID-19 test taken within 72 hours of their participation (per above exemption request), the wearing of protective face coverings is encouraged, regardless of whether it is required locally at the time of the meeting.

Onsite Safety Measures

Public health guidance on preventing the transmission of COVID-19 continues to evolve, and MAPS will base its on-site protocols on the latest guidance from the CDC in addition to local regulations.

Participants will be provided with a kit containing a mask, alcohol wipes, and hand sanitizer in the registration area to use if they wish.

Similarly, meeting rooms will be set up to accommodate those attendees who prefer more personal space as well as those who prefer to sit closer together, even if social distancing is not mandated at the time of the meeting.

Staff will regularly clean surfaces, including lecterns and microphones, to promote healthy sanitation overall.

Individuals not in compliance with all Health and Safety Protocols may be asked to leave the meeting and refunds will not be provided.

Should you have any additional safety protocol questions, please email Pedro Campa at pcampa@medicalaffairs.org.